Close The Maintenance Loop Without Living In Your Inbox
Work orders rarely stall at the request. They stall in the follow-up: the vendor who hasn’t confirmed, the tenant who wants a time, the owner who wants to know the cost. Your agent works that loop in your own software.
From $10/month 30 days free No credit card
Where The Day Goes
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Work Orders Stall Between Steps
The request is logged, then nothing. Someone has to check with the vendor, tell the tenant, update the status and chase the invoice, for every open job.
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Leasing Questions Come In At All Hours
Prospects ask the same things about pets, parking and move-in dates, and the ones who wait too long for an answer rent somewhere else.
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Owners Want Answers, Not Portal Logins
An owner emails asking why the unit is still vacant or what the plumber cost. Pulling that from the ledger and the work order takes longer than it should.
What Your Agent Does For You
In the tools you already use, with your own login, one item at a time.
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Chase Open Work Orders
Each morning the agent goes through open work orders, drafts check-ins to vendors who haven’t confirmed and updates the status notes so nothing sits.
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Answer Leasing Inquiries
It drafts replies to listing questions from your property details and offers showing times from your calendar.
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Gmail -
Google Calendar - Zillow Rental Manager
- Apartments.com
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Write Owner Updates
From the work orders, invoices and ledger, it drafts a plain monthly note for each owner: what was fixed, what it cost, what’s next.
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Google Docs - Gmail
- AppFolio
- Buildium
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Track Lease Renewals
A repeating task lists leases ending in the next 90 days and drafts renewal letters at the rents you set in a sheet.
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Run Unit Turns
After a move-out inspection, it turns your notes and photos into a turn checklist, asks vendors for quotes and tracks each item to done.
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Enter Vendor Bills
It enters vendor invoices against the right property and work order for review. Paying them waits for your OK.
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BILL -
QuickBooks - AppFolio
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Ask In Your Own Words
Type it in a project chat, or send it from your phone. Your agent does the work and reports back in the thread.
- Unit 4B at Riverside still has a leaking faucet. Check if Mario’s Plumbing confirmed and tell the tenant when they’re coming.
- List every work order older than a week that’s still open, grouped by vendor.
- Draft the October update for Linda Park: the 12 Elm turnover, the new water heater and the two showings this week.
- Someone on Zillow asked if the Cedar Ave duplex takes cats. It does, with a pet fee. Draft the reply and offer Thursday after 4.
- Which leases end before March? Draft renewal letters with the new rents from my sheet.
- Enter the three HVAC invoices in my inbox against the right properties, but don’t pay anything.
- Make a turn checklist from my move-out notes for 22 Pine, unit 3.
The Plan That Fits
Small offices split leasing, maintenance and accounting, and Team lets those people share agents and projects.
Team
$29/mo
Up to 10 people and 20 AI agents. Try it free for 30 days, no card. Your agents run on your own AI plan.
Questions From Property Managers
Does it replace the maintenance tools in AppFolio or Buildium?
No. It works inside them with your login and does the steps between the features: checking, updating and writing to people.
Can it answer tenant calls after hours?
No. Octopus Prime has no phone line. Keep your emergency line or answering service; the agent picks up the written requests.
Can it pay vendors?
It can enter bills for review. Paying anyone waits for your OK by default.
Will owners know an agent wrote their update?
Updates go out from your own email after you approve them, so they come from you. Edit anything before you send.
Can one agent handle a few hundred doors?
It works one item at a time at a person’s pace, so think of it as one more coordinator. Add agents on more computers as you grow.
Does my agent see my passwords?
No. Your logins stay in your Vault, a safe your agents can use but never read. You connect each app once at Settings › Connections and choose which agents can use it, and you can remove that access at any time.
Hand the busywork to your agent. You stay in charge.
From $10/month 30 days free No credit card
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