Octopus Prime
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For fitness studios and gyms

An AI Agent For Studio Owners Who’d Rather Be Teaching

Failed cards, sick instructors and trial members who never came back. Your agent works in Mindbody, PushPress or Mariana Tek with your login, drafts each note for your OK and keeps the class schedule straight.

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From $10/month 30 days free No credit card

Where The Day Goes

  • Failed Payments Go Unnoticed

    Expired cards and declines sit in a report nobody opens until month end, and a member who meant to stay quietly lapses.

  • An Instructor Calls Out At 5:40 a.m.

    Finding a sub means messaging down a list, updating the class and telling everyone who booked.

  • Intro-Offer Members Fade Out

    Someone buys the two-week intro, comes twice and vanishes. A personal check-in around day ten helps, and nobody has time to write it.

What Your Agent Does For You

In the tools you already use, with your own login, one item at a time.

  • Chase Failed Membership Payments

    Each morning it checks the declined payments report, drafts a friendly note to each member with the update-card link and tracks who replied. Retrying a charge waits for your OK.

  • Line Up Subs

    When an instructor can’t teach, it asks your qualified instructors in the team chat, updates the class once someone says yes and drafts a heads-up to booked members.

    • Mariana Tek
    • Mindbody
    • Arketa

  • Follow Up With Intro-Offer Members

    It pulls everyone who started an intro in the last two weeks, sees who came back and drafts a personal check-in for each.

    • Mindbody
    • Glofox
    • PushPress

  • Prep Instructor Pay

    It counts classes taught and headcount per instructor from the schedule report and fills the pay sheet, flagging subs and last-minute swaps.

  • Handle Freezes And Cancellations

    It reads the request, checks your policy and the member’s agreement, and drafts both the reply and the account change for your OK.

    • Mindbody
    • Zen Planner

  • Write The Weekly Studio Email

    Schedule changes, a new workshop, a member milestone: it drafts the newsletter in your email tool for you to approve and schedule.

Ask In Your Own Words

Type it in a project chat, or send it from your phone. Your agent does the work and reports back in the thread.

  • Who had a failed payment this week? Draft a note to each with the update-card link, and skip anyone on a freeze.
  • Lauren is sick for tomorrow’s 6 a.m. reformer class. Ask Chris and Dani to sub and update Mariana Tek when one says yes.
  • Pull everyone who bought the two-week intro in October and hasn’t booked since. Draft a check-in for each.
  • Count classes per instructor for this pay period, subs included, and fill in the payroll sheet.
  • Mike wants to freeze for six weeks after knee surgery. Check his agreement and draft the reply.
  • Draft Friday’s newsletter: holiday schedule, the new mobility workshop and a shout-out to Rosa for 200 classes.

The Plan That Fits

Owner, front desk and instructors share the schedule chat and the agents, up to 10 people.

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Team

$29/mo

Up to 10 people and 20 AI agents. Try it free for 30 days, no card. Your agents run on your own AI plan.

Questions From Fitness Studios And Gyms

Can it retry a failed card?

It can line up the retry and draft the member note, but charging a card is moving money, so it waits for you.

Can it text instructors when someone calls out?

Octopus Prime has no texting line. Instructors can join your team chat on their phones, or the agent drafts the email or the message in your scheduling app.

Which studio software can it use?

Mindbody, PushPress, Mariana Tek, Wodify, Glofox and others you open in a browser. It signs in with your login from the Vault and works like your front desk would.

Can it answer member questions on Instagram?

It drafts replies in your account for you to approve, one conversation at a time.

Does it work for CrossFit boxes?

Yes. The work is the same in Wodify or PushPress: failed payments, trial follow-ups, coach pay and the weekly email.

Does my agent see my passwords?

No. Your logins stay in your Vault, a safe your agents can use but never read. You connect each app once at Settings › Connections and choose which agents can use it, and you can remove that access at any time.

Guides And Explainers

Other Industries

Hand the busywork to your agent. You stay in charge.

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From $10/month 30 days free No credit card

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