An AI Agent For Tutors Who’d Rather Teach Than Invoice
Session notes, parent updates, reschedules and the family that pays three weeks late. Your agent does the paperwork in TutorBird, Teachworks or your own calendar and sheets, and asks before anything goes to a parent.
From $10/month 30 days free No credit card
Where The Day Goes
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Progress Reports Take A Weekend
Parents want to know it’s working. Turning a month of session notes into a clear update for each family adds up fast.
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One Reschedule Ripples
A soccer tournament moves three sessions, and the calendar, the invoice and the parent reminder all need fixing.
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Chasing Money Feels Awkward
Some families pay on time without a word. Others need a nudge, and nobody enjoys writing that email.
What Your Agent Does For You
In the tools you already use, with your own login, one item at a time.
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Write Parent Progress Reports
It reads your session notes for the month and drafts a short report per student: what you covered, what improved and what’s next. You edit and send.
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Google Docs - TutorBird
- Teachworks
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Handle Reschedules
It moves the session on your calendar, updates the student’s record and drafts the confirmation to the parent.
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Google Calendar - TutorBird
- Teachworks
- TutorCruncher
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Invoice And Track Packages
At month end it builds invoices from attended sessions, tracks prepaid packages and tells you who’s running low.
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Google Sheets -
Stripe -
PayPal - TutorBird
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Nudge Late Payers
It drafts a polite reminder at one week and a firmer one at two, family by family. You approve each one.
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Prep Practice Sets
Tell it the topic and level and it drafts practice problems with an answer key in a doc for you to check.
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Apply Your Cancellation Policy
When a family cancels late, it checks your written policy and drafts the reply and the invoice line for your OK.
- TutorBird
Ask In Your Own Words
Type it in a project chat, or send it from your phone. Your agent does the work and reports back in the thread.
- Write October progress notes for Ava, Liam and Noah from my session notes. One paragraph each.
- The Kims need to move Thursday’s 4:30 to Saturday morning. Update the calendar and draft the confirmation.
- Who’s down to their last two prepaid sessions? Draft a renewal note to each parent.
- Make 15 SAT math problems on systems of equations, medium difficulty, with an answer key.
- The Patel invoice is two weeks late. Draft a friendly reminder.
- Ethan’s mom canceled an hour before. Check my policy and draft the reply.
The Plan That Fits
Most tutors work alone, and Personal covers one person; a center with staff tutors would pick Team.
Personal
$10/mo
For 1 person and 5 AI agents. Try it free for 30 days, no card. Your agents run on your own AI plan.
Questions From Tutors And Tutoring Centers
Does it work with TutorBird or Teachworks?
Both run in a web browser, so the agent can sign in and work in your calendar, student records and invoices.
Can it write a report without my notes?
It writes from what you give it: session notes, scores and homework results. It won’t invent progress you didn’t record.
Can it tutor my students?
No. It’s for your admin and prep. Your students work with you.
Can it text parents?
Octopus Prime has no texting line. It drafts emails, or messages in your tutoring software, for you to send.
Does it suit a small tutoring center?
Yes. On Team, up to 10 people share the schedule chat, tasks and agents, so the owner sees every tutor’s reports and reschedules in one place.
Does my agent see my passwords?
No. Your logins stay in your Vault, a safe your agents can use but never read. You connect each app once at Settings › Connections and choose which agents can use it, and you can remove that access at any time.
Hand the busywork to your agent. You stay in charge.
From $10/month 30 days free No credit card
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